Office Assistant (Temporary 1 year contract)

Job Description:

We are seeking a professional and detail-oriented Office Assistant to provide administrative and operational support to ensure the efficient day-to-day functioning of the office. The ideal candidate will demonstrate strong organizational skills, discretion, and a service-oriented approach.

FONCTIONS:

Main Responsibilities:

Front Office:
• Managing the switchboard.
• Welcoming guests.
• Handling regular mail.

Office Support:
• Managing office supplies.
• Handling shipments via MBE.
• Support for corporate telephony
• Managing badge requests.
• Planning maintenance and cleaning interventions.
• Creating purchase orders (POs) and goods receipts (MIGO).
• Managing common areas.
• Handling meal vouchers.
• Managing the Lodi canteen.
• Entering employee attendance/absence records.

HR Support:
• Communicating employee absences to payroll.
• Support the Office Manager in managing contacts with HR suppliers for documentation
related to supplier activation and administrative documents.

Health & Safety:
• Support the Office Manager in coordinating safety measures with the Health and Safety officer.
• Supporting medical check-ups in coordination with the company doctor.
• Monitoring deadlines for mandatory safety courses.
• Monitoring the updating of medical kits in the o

EXIGENCES:

- At least 2 years of experience in similar roles.
- Result-oriented, problem-solving skill and team working.
- Strong communication skills.
- Fluency in English & Italian (Advanced)

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